eClimateNotebook.com (eCNB) was designed by the Image Permanence Institute (IPI) to help archives, libraries, and museums store, organize, interpret, and share temperature and humidity data. eCNB includes powerful analysis tools that allow cultural institutions to understand and improve the long-term preservation of collections. These features are based on decades of IPI research into accelerated-aging, equilibration rates, and material decay in general. Hardware and software tools based on this research have been put into practice at hundreds of institutions in the US and abroad. Learn more in the site's About page.
The web offers many advantages over desktop software. All system upgrades—features and functionality—can be made available to users automatically. No need to wait for or purchase the newest version. Web access to your most accurate and up-to-date data is available to anyone you choose to share it with, at any time or place. The software is compatible with both PC and Mac platforms. Technical support can include instant access to your data and your account to solve any problems you may have. IPI can provide safe and secure data storage with daily backups.
eClimateNotebook is housed on a physically secured server operated by IPI. The server data is backed up daily. Connections to eClimateNotebook utilize SSL encryption to ensure that data is transferred safely between your computer and the server. IPI makes no claims or guarantees to protect user's data beyond reasonable care. Users should keep backup copies of the data they upload to protect themselves against accidental loss of server data. Users should not put sensitive or confidential information into the names of location datasets on eClimateNotebook. For most users, the kind of content that users are allowed to upload to eClimateNotebook — names of location datasets and the temperature and RH data itself — should not pose security issues for their organizations.
PI is a non-profit preservation research lab responsible for procuring all our own funding. We rely on grant funded projects, and the sale of our products, publications and services for financial support. We spent a great deal of time developing the cost structure for eCNB subscriptions, knowing that nearly all of our customers were non-profits with limited budgets. The software is based on several years of IPI research and the development of our Preservation Metrics, most of which was grant-funded. Creating the site required extensive programing, web design, and content development. In order for eClimateNotebook to be available to well over a thousand users in hundreds of institutions we need to maintain and update the site, provide technical support, pay for secure servers for daily system backup, provide customer service and billing, etc. – all of this requires paid professional staff. Even with all these expenses, we still provide free services to over 700 users, most of which are small institutions with limited resources.
Yes, IPI has begun documenting recurring issues with specific brands of flash drives. Download this PDF for more information detailed with screenshots.
Use this step-by-step guide on formatting a flash drive in Windows 7. Download this PDF for more information detailed with screenshots.
The Error-Checking tool is used to scan a drive for errors and, if possible, correct or delete corrupted file bits. The command file (text line commands) version of the tool is called CHKDSK, but there is also a graphical version of it in Windows. Download this PDF for more information detailed with screenshots.
Notebooks in Climate Notebook® are made up of 3 files: [filename].nbk, [filename].CDX, and [filename].DBF. The actual data that would need to be uploaded to eClimateNotebook® is contained in the .DBF file.
Beginning with the Basic Level of Subscription, eClimateNotebook supports universal CSV imports from non-IPI data loggers, such as HOBO and Spectrum loggers. The data exported from the software native to these loggers (such as HOBOWare) must be in CSV format, and only contain Temperature and Relative Humidity data.
Beginning with the Basic Level of Subscription, eClimateNotebook supports universal CSV imports from non-IPI data loggers, such as HOBO and Spectrum loggers. The data exported from the software native to these loggers (such as HOBOWare) must be in CSV format, and only contain Temperature and Relative Humidity data.
We define "Location" as a uniquely named place from which environmental data is being gathered. The "Dataset" refers to all of the data collected from this unique location over time. Generally, the number of loggers actively collecting data will equal the number of Location Datasets. For example, a large storage vault with loggers collecting data in the east, west, north and south sections will equal four Location Datasets. If the logger collecting data is in the same location for several years, all the appended data is part of one Location Dataset. If that logger fails and is replaced by another, it remains the same Location Dataset. However, if that logger is moved to another room or another section of the same room, you have a new Location Dataset.
See the Fundamentals section, Loggers tab for information on logger selection and information about IPI's PEM2 datalogger. Although the PEM2 isn't the only logger you can use with eClimateNotebook, it is the one that we recommend. (The original PEM, though still supported by this website, is no longer available to purchase.) The PEM2 is a highly accurate temperature and humidity instrument. Data is transferred from the PEM2 with a USB flash drive. In just a few seconds, the PEM2 copies its data to a text file on the USB drive. You can then transfer the data from the USB drive onto your computer. Please see the PEM2 section for more details.
First, understand that eCNB automatically links the serial number of the datalogger, the data you upload from it, and the name of the physical location being monitored. These three elements define the "Location Dataset". Whenever you move or replace a logger, that link is broken and must be redefined.
You can do this when you are no longer collecting data from the location, or when you move the logger in the space to a new location. Select the Data History page in Data Manager and click on the suitcase icon next to the Location Dataset name you wish to archive. This will end the link between the datalogger and the location. The data file name will be amended, for example from P2_00000 to P2_00000_ECNBARCHIVE. When you upload a data file from the same logger again, it will ask you to create a new Location Dataset. You will have full use of the archived data file but you won’t be able to append new data to it. Note: the archived data set still counts as one of your datasets unless you export it and delete it.
First archive the Location Dataset associated with the logger you are moving (see above). If the logger is moved to a location that has not been monitored previously, you will need to create a new Location Dataset the first time you upload data from the logger. If the logger is replacing a logger in a location that you have already been monitoring, you will need to select the name of the existing Location Dataset from the drop down list during the upload process. Note that there is an auto-completion function which brings up a data location name as you begin typing, so make sure you select the correct location name.
Once the logger/dataset/physical location link has been made for an individual Location Dataset, subsequent uploads from the same logger will automatically be appended to any existing data for that Location Dataset. When you replace one logger with another in the same location, be careful to select the correct Location Dataset name from the drop down.
The only way to remove unwanted data is by manipulating the actual data file. The general steps are:
Download this PDF for more information detailed with screenshots.
Select the Data History page in Data Manager and click on the pencil icon next to the Location Dataset name you wish to change. The link between the logger, the collected data and the physical space remain, but the name that appears on every graph, table, etc. will change to the new entry.
In the Data Manager you will see a Weather Data section with dropdowns. Choose your country, state, location, and timespan (either the past 3 years or all) and click Upload. The weather data will appear in your list of location datasets and automatically update every 15 minutes. The data is provided by the US National Oceanic and atmospheric Administration (NOAA) from 1700 locations in the US.
We designed this feature to save time and encourage you to use outdoor data in your analysis of the preservation quality of the storage environment. Comparisons of indoor and outdoor data will help you understand the influence your local climate has and the functions of your mechanical system.
eClimateNotebook allows the export of location datasets into plain-text PEM2 format files. Go to the Data Manager section, Data History page and choose the Export Location Dataset button for sets which you wish to backup. When exporting data, you will be prompted by your browser as to where on your computer system you wish to save it.
There are no hard and fast rules about backing up your data; however it is generally a good idea to do it before uploading new data in case any irregularities or data logger errors are introduced after the addition of the new data.
eClimateNotebook allows you to observe your data in many ways. You can overlay graphs of Temperature (T) and Relative Humidity (RH) or view individual graphs of Temperature (T), Relative Humidity (RH), and Dew Point. Because eClimateNotebook includes calculations of IPI's Preservation Metrics®, you can also view graphs of the Mold Risk Factor (MRF), the Preservation Index (PI), the Time Weighted Preservation Index (TWPI), the Dimensional Change (% DC), and the Equilibration Moisture Content (% EMC).
eClimateNotebook allows you to observe your data as numerical values, listing the minimum, maximum, mean, and median values for each type of data. If you choose to set upper and lower limits for Temperature (T) and Relative Humidity (RH), eClimateNotebook will also calculate the percentage of time spent above, below, and within the target range for each location dataset.
You can email up to 10 people if you separate the multiple email addresses by a comma or semicolon.
You can request dataset upload reminders on the Account Manager page. The Location Dataset Upload Reminder option allows you to choose weekly, semi-weekly, monthly or quarterly reminders. If you want to turn it off, you can selecte "not now" from the dropdown. These reminder emails are sent to the main contact email, which is also listed on the Account Manager page.
The T, RH & DP limits selected under Graphing Tools persist because limit values directly affect more than one section of the eCNB site. The selected limits can produce different output not only on the Graphs page, but also on the Analysis and Report pages. In order to keep a consistent view of limit values from section to section, the values persist and are stored for each specific user. Multiple users under the same account could have different limit preferences.
The T, RH & DP axis scale selected does not persist because the axis scale only applies directly to the graph display. It does not affect other analysis or reporting features. Issues could potentially arise if the selected axis scale did persist, since the scale defined for one location selection may not work well for another. For this reason, scaling should be used sparingly and explicitly for each group of Location Datasets you are looking at over specific time periods.
Zoom is the default click-and-drag function for zeroing in on a section of the graph being displayed. Zoom allows you to select a range of data on the graph and view the particular selection as the entire graph. Using Zoom does not change the dates of the data being shown and will not recalculate any metrics based on time-weighted formulas.
Cut is an alternative click-and-drag data selection function used to zero in on a section of the graph being displayed. The Cut function DOES change the start and end dates shown on the graph to reflect the selection and DOES recalculate any metrics based on time-weighted formulas.
The Environmental Risk Ratings give you a very quick overview of how each of your monitored locations are doing as applied to four types of environmentally-induced risk (Natural Aging, Mechanical Damage, Mold Growth, and Metal Corrosion). These ratings are explained in the Storage Planning section.
These ratings are based on IPI's Preservation Metrics which calculate the degree of risk in each of these areas based on your collected data. Read more about Preservation Metrics in the Fundamentals section.
You will also find a Reduce Risk tab in the Fundamentals section which will help you understand what to do about any risk ratings that you are concerned about.
Some people have concerns about the impact of data compression on the ability to track specific data points. "Data Smoothing" is a process employed to generate a visually meaningful graph when the number of data points on the graph exceeds the actual physical space to display them. In reality, if every 30 minute data point from one logger were graphed over an entire year the graph would be illegible. eCNB uses smoothing to ensure faster graphing and to accurately display data trends. It also allows multiple data locations to be displayed together. When the number of data points exceeds the physical space on the graph the program employs a form of moving average to display the data. Moving averages reduce the impact of maximum or minimum data values to generate a smooth line without any large visual jumps which would interrupt the interpretation of actual data trends. All data values still exist in the graph and can be viewed individually when a shorter period of time is selected using the Zoom or Cut graphing features or by preselecting dates in the Date Range field. The specific maximum and minimum values are listed in the Statistics section of the Analysis page.
Yes. Perhaps the most useful feature for facility managers is the ability to compare outdoor conditions with indoor conditions. You can upload outdoor data from the Data Manager tab (NOTE – these datasets count as Location Datasets) from over 1400 National Oceanic and Atmospheric Administration (NOAA) weather stations in the United States. HVAC engineers can overlay outdoor and indoor data for the same space and time period to determine how much heating, cooling, humidification, and dehumidification is occurring. Overlaying dew point curves is particularly helpful in diagnosing HVAC system performance.
It can also be helpful to use the Dew Point Calculator (available in the Storage Planning tab) to determine the options for temperature, and RH based on dewpoint temperatures.
The Location Dataset hierarchy and Information fields allow you to develop a searchable database of information associated with every monitored location that you can customize to meet your needs. Once information has been entered in the Information page fields, you can search for and compare locations based on the criteria you choose. For example, you may want to compare locations served by the same AHU, or spaces that house a specific collection type or material.
You can use the Information page to keep track of datalogger placement, administrative contacts, mechanical system information, and the type of collections stored in the space. You can add or delete fields to meet your needs, and incorporate collection and material search terms that describe your collections. This section also allows for upload of floor plans, photographs, and automatically attaches any Notes you have entered for the associated locations.
Click on Data Manager and then click on "Manage Hierarchy," this is the area where you assign your Location Datasets to a particular location. The first section “Hierarchy Level Naming” refers to the Level of your Hierarchy that you are using for reference (kind of like a column header) but doesn’t actually assign it. Another way to think of it is like a database. By default a Database will have Field1, Field2, Field3 and so on. So that you as a user better understand what kind of information is in each column, you assign them categories, such as First Name, Last Name, Street Address, etc. Once you assign those categories, you can then assign your datasets to those different categories by clicking on the folder icon under Actions. Download this PDF for more information detailed with screenshots.
In the paid levels, automated reports are available in the reports section. Use the menu on the left side to select the date range and location datasets you want to include in the report. If you use limit lines they can be selected here as well. The reports export in a user-friendly PDF format which can be easily printed and emailed to other staff members within your institution.
The Overview Report provides a one-page summary of risks, graphs, and statistics for a location dataset during a specific period of time. Overview reports print as one report page per location.
The Compare report included at the Professional level also allows you to select the field by which the information in the report will be sorted, and the order of presentation (ascending or descending).
The Performance report provides graphs and limit analysis (time in and out of prescribed T & RH limits) for selected location datasets. Performance reports print as one report page per location.
The Custom report provides a combination of elements from the previous reports including graphs, statistics, risks and metrics, and customizable text.
You can select as many locations as you want and it will generate one report with multiple pages. Please note, the more locations you have selected, the longer the report will take to generate.
The Notes feature of eCNB was designed to help you document activities or incidents associated with monitored locations, particularly those that could affect the environment in an individual or group of locations. This could include water leaks, mold incidents, pest infestations, mechanical system shutdowns, collection moves, and rehousing projects. You can also use Notes for tracking logger maintenance.
Go to the Note Manager and click on "Search Notes". You can search by location, author, and date entered.
If you don't already have an account, you can go to https://www.eclimatenotebook.com/plans, choose the level you want, and fill out the information to sign up. You will be redirected to the IPI online store where you can pay and then be redirected back to eCNB to start using your new account.
Your Account Administrator will receive an email notice two months before your current subscription ends reminding you of your account renewal. Renewals can be made in one to five year increments through the Account Management page on your eClimateNotebook account. If you need more than that please contact us at firstname.lastname@example.org. You can purchase another year at your current subscription level at any time. In this case your account will be extended for another year from the current date of expiration on your account.
The Account Administrator can move UP a level (from Basic to Basic Plus, Basic Plus to Professional, etc.) at any time form the Account Management page when logged into the account. The upgrade will begin immediately. Your subscription price will be pro-rated at the new rate starting on the first of the month following your request. The upgrade will be for the remainder of your current subscription period. Your subscription renewal date will remain the same. You can also move down a level at the time of your annual subscription renewal. This is the only time that you can move down a level—you cannot move down a level during the subscription period.
When you move down a level the number of location datasets that you have access to will decrease. You should export or delete datasets to reduce the number to the appropriate level before you move down a level. Please note that when you export or delete the action applies only to the raw data, not to any associated information (Location Dataset Hierarchy, Collection Search Terms, Materials, images, etc.). If you don't do this in advance, all of your datasets will appear in the Data History page but you will only be able to access the number allowed by your subscription level (3 for Free, 10 for Basic, 25 for Basic Plus, 50 for Professional). The list will appear in order of the most recently accessed datasets. If you export or delete from the list, another dataset will be activated. If you leave the datasets alone, they will become available again if you move up to a higher subscription level.
If you are not interested in any of the paid eCNB subscription levels, we suggest you export all of your data. Your data will still be retained on our servers, but having a local copy is a good idea. Your account will then be changed to the Free level and you will only have 3 datasets available (the 3 most recently uploaded).
Customers in the US can pay by credit card (Visa or MasterCard only), with a Purchase Order or by requesting an invoice. Payment on a purchase order or invoice is due within 30 days of the order. International customers are required to pay by wire transfer or credit card.
Access to your account will begin once the order is placed. For purchase order or invoice payments, account access will be revoked if payment has not been received within 30 days of billing. Access will begin again once payment is received.
Subscription purchases are made in one year increments, but you can purchase as many years as you like through the IPI shopping cart or by contacting IPI directly.
We aren't able to issue refunds on subscription payments already processed. You can simply choose not to renew at the end of the subscription period. Be sure to backup your data locally before your subscription ends.
The billing contact for your account can log into https://www.imagepermanenceinstitute.org using their username and password (NOTE: This may be different than your eClimateNotebook username and password). Selecting the My Account link, and viewing the order tab, you can see when an order was placed. The billing contact is not always the account administrator.
Each institutional account has one Account Administrator who functions as the institutional representative for the account. The Account Administrator will be the main contact for all matters related to the eCNB account. The Account Administrator can assign or remove users within the institution and determine if they have administrative privileges. They can change subscription levels, extend, or renew subscriptions as well as any action a user with administrative privileges can do.
Administrative privileges allow a user to do the following:
The Account Administrator is the main contact for your account. Any user with administrator privileges on the account can change the main contact email by going to Account Manager and choosing to edit the Account Administrator Email field.
What are the user access levels?
We have added a feature that allows the account administrator to assign two other kinds of users – one with access to create and modify data, and one with read-only access. The level of access is determined by the account administrator on the account manage page.
Any user with administrator privileges on the account can change the time zone for all location datasets uploaded in the future by going to Account Manager and selecting a new time zone value.
Any user can change the time zone for a specific location dataset without affecting other location datasets by going to the Data Manager section, Data History page, and clicking on the Time Zone field link for a particular location dataset. The user can then choose a new time zone and it will be applied to that location dataset.
Any user with administrator privileges on the account can change the temperature scale in all views by going to the Account Manager and selecting a new value with the Temperature Scale button.
Go to the Account Manager page and click the Add New User button above the table of users and enter the required information—user name, email, and password. You can also update passwords, email addresses and administrative privileges from this page.
We understand that some institutions are interested in this ability, but due to the complexity, we can't offer it at this time. We hope to be able to make this feature available in the future, but it is not currently available.
Yes – we can work with your institution to develop an environmental management and analysis project that fits your needs, from designing a monitoring program to evaluating existing mechanical systems or evaluating HVAC design plans and energy saving opportunities. We often prepare quotes for grant projects associated with managing the environment for preservation. Please contact IPI for pricing information.
IPI can create a custom version of eCNB which will run on your institution's intranet. Please call IPI for pricing information.
The eClimateNotebook is software created and maintained by the Image Permanence Institute, a department of the College of Imaging Arts and Sciences, Rochester Institute of Technology (RIT), One Lomb Memorial Drive, Rochester, New York USA 14623 (“IPI”).
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